Should You Use QuickBooks POS Software?


For QuickBooks customers who want a point of sale system that integrates with their QuickBooks desktop accounting software, the company’s desktop POS software is worth considering. Three plans are available, and it tracks inventory, generates reports, and integrates with e-commerce platforms.

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What is included in QuickBooks desktop software?

QuickBooks POS is designed for retailers and other businesses that accept payment. It integrates with QuickBooks desktop accounting software, supports online and in-store payments – including contactless payments – and comes with inventory management tools and several other point-of-sale features.

“Desktop POS integrates deeply with QuickBooks Desktop POS accounting software,” said Susan Irish, Product Marketing Manager for QuickBooks Desktop POS. “The desktop solution is for customers who want to buy the product and pay once.” For retailers who want a point-of-sale system that integrates with QuickBooks online accounting software and prefer a cloud-based point-of-sale system, the company touts its partnership with ShopKeep, which provides the point-of-sale software. sales, and QuickBooks Payments, which processes credit card payments for the system.

For retailers who want a point-of-sale system that integrates with QuickBooks online accounting software and prefer a cloud-based point-of-sale system, the company touts its partnership with ShopKeep, which provides the point-of-sale software. sales, and QuickBooks Payments, which processes credit card payments for the system.

QuickBooks Desktop POS Pricing and Terms

With QuickBooks Desktop POS, you buy the software in advance rather than paying a monthly subscription to access the system in the cloud. QuickBooks offers different pricing plans for its desktop point of sale software depending on the size of your business and the number of users. POS hardware is sold separately.

Basic POS

The entry-level package currently costs $ 720 (was $ 1,200). It integrates with QuickBooks desktop accounting software and allows you to do the following tasks:

  • Increase sales
  • Accept credit cards, including contactless payments
  • Track inventory
  • Generate basic reports
  • Manage customer data
  • Integration with e-commerce solutions


The professional version of the desktop software currently costs $ 1,020 (was $ 1,700). In addition to the basic package features, you can use it for:

  • Generate purchase orders
  • Run a rewards and loyalty program
  • Offer layaways and gift cards
  • Manage employees and payroll
  • Generate advanced reports

Multi-store POS

Aimed at business owners who operate multiple stores, this package currently costs $ 1,140 (was $ 1,900). It comes with all the features of the Pro plan as well as support for multiple stores.

Point of sale material price

QuickBooks sells compatible point-of-sale hardware on its website, giving users the option of purchasing a set or stand-alone devices. It can also support your existing point of sale hardware.

Advice: Before purchasing this POS system, check its list of partners and supported third-party hardware. Here’s a look at some of the prices for point-of-sale material through QuickBooks.

Hardware pack

The hardware set costs $ 900, comes in white and black, and requires you to have a QuickBooks point-of-sale payment account. It includes the following:

  • Cash drawer
  • Receipt printer
  • Wired barcode scanner
  • PIN pad


This cash drawer and receipt printer combo costs $ 449, is available in white and black, and works with QuickBooks Point of Sale version 19 and higher.

Point of Sale Peripherals

Here are some other point of sale accessories sold through QuickBooks:

  • PIN pad: $ 389
  • Random draw: $ 109
  • Receipt printer: $ 219
  • Wired barcode reader: $ 199
  • Wireless barcode reader: $ 409
  • Universal table stand: $ 119
  • Post posting: $ 209
  • Label printer: $ 329

POS Processing Fee

Merchants using the QuickBooks point-of-sale system must use QuickBooks point-of-sale payments as their credit card processor. You have the option of paying as you go or paying monthly. Processing fees depend on the plan you choose and how payment is accepted.

Pay-as-you-go plan

  • No monthly fees
  • Cards accepted in person using a card reader: 2.7%
  • PIN debit transactions: 1%
  • Cards entered manually into the system: 3.5%

Monthly plan

  • Monthly Fee: $ 20
  • Cards accepted in person using a card reader: 2.3% + $ 0.25
  • PIN Debit Transactions: 1% + $ 0.25
  • Cards entered manually into the system: 3.2% + $ 0.25

QuickBooks POS Features

From its accounting integration to inventory management and reporting, you get a lot of functionality with QuickBooks Desktop POS.

“This is a truly integrated offering,” said Maura O’Donnell, head of global payments platform partnerships for QuickBooks Online. “With a single point of sale system, you get QuickBooks Payments, you get a reader, automatic reconciliation with accounting, and reports. It is a one-stop-shop. “

Inventory management

QuickBooks Desktop POS offers many inventory management features to support small businesses. Whether you are selling online or in a store, you can get an accurate overview of your inventory in real time from a single dashboard, even if you have multiple stores. You can also identify your top sellers and peak sales times, and make sure your pricing supports your business growth. It has low inventory alerts to remind you when to reorder products, and you can run inventory turnover statistics to see which items you need to reorder and which you need to recycle.


QuickBooks POS also has reporting capabilities. You can generate an on-site sales report, check the productivity of specific employees, check inventory levels, and see who your best customers are.

for your informationFOR YOUR INFORMATION: You can also customize your point of sale reports to get the information most important to your business.

E-commerce support

E-commerce has become extremely important to many merchants during the COVID-19 pandemic, and point-of-sale systems that support digital migration are standing out. QuickBooks has partnered with ShopKeep to give its merchants the ability to build an eCommerce store, offer online orders and offline delivery, and access SEO tools.

This desktop point of sale system also integrates with Amazon, Shopify, and other ecommerce platforms so you can run your businesses offline and online from one place.

Disadvantages of QuickBooks POS

QuickBooks POS offers many features, including integration with QuickBooks accounting software, but there are some drawbacks that business owners should be aware of. For starters, QuickBooks POS is a desktop product. There is no other cloud option other than its services offered through ShopKeep. This can be limiting if you want to access your point of sale data when you are not in your store.

You’ll be making a large initial purchase for both software and hardware, which can be difficult for small businesses with tight budgets. You must also process payments through QuickBooks. While convenient, it may not be the cheapest payment processing option available.

Did you know?Did you know? If you need to access your point of sale system on the go, there are a number of better mobile point of sale systems available.

Point of sale systems that integrate with QuickBooks

If you’re not convinced to use the Quickbooks point of sale system for your business, there are several highly rated point of sale systems that integrate with QuickBooks. Here are some other options to consider

Square POS

By far one of the more popular alternatives, Square comes with a free point of sale app that can be used to track inventory, access employee management tools, and export payment processing reports directly to QuickBooks. . The onboarding process is very simple, just select “Get Started” on the QuickBooks Online Sync with Square website and follow the steps. Once the integration is complete, you can use the Quickbooks POS system to import sales and expense data. Synchronize payroll reports and more.

Keep in mind that if you accept payments through the free Square mobile credit card reader, you will be charged a 2.6% fee, in addition to 10 cents of the purchase value. If you are using more advanced Square POS software, you may be able to access lower rates. Learn more in our full Square review.

Clover PLV

While Clover POS isn’t free, it’s a great point-of-sale option that works well with the QuickBooks POS system. The Clover POS software comes with two plans:

Service plan Monthly fee Transaction fees Characteristics
Register Lite $ 14 2.7% plus 10 cents This plan includes digital receipts, the ability to accept all forms of payment, as well as the ability to process payments offline and apply discounts to transactions.
Reister $ 29 2.3% plus 10 cents In addition to the features of Register Lite, this plan also includes the ability to create a customer loyalty program, track customer reviews, manage inventory, and build a mailing list.

You can integrate Clover into QuickBooks by selecting the Clover application in the “Applications” section of Quickbooks. Once the app is open, just log in to get started. You can find out more in our Clover review.

Overall, QuickBooks Desktop POS is a good option for business owners who use QuickBooks accounting software, but others may want to look for a more modern option.

Additional reporting by Dachondra Cason


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